WITHDRAWING FROM THE UNIVERSITY

Withdrawing from the university means that you are dropping ALL your classes on or after the first day of the term. This information is published the Office of the Registrar at and is included in the University Catalog.

To withdraw, you must contact your adviser or major professor to initiate the withdrawal process. Your advisor will provide a Request for Withdrawal form which you will complete and have your advisor sign. The college in which you are enrolled must authorize the form. The withdrawal form will then be forwarded to the Office of the Registrar where it will be recorded. Information will then be passed on to other offices.

If you are eligible, a prorated refund of tuition adjustment is based on the date you begin the withdrawal process. For more information, see the tuition adjustment schedule.

Financial Aid:If you withdraw during a term, you may be responsible to return all or a portion of your financial aid award. Make sure you know how your financial aid will be affected.
Office of Student Financial Aid: 0210 Beardshear Hall, Ames, IA 50011-2028
Phone: 800-478-2998 or 515-294-2223, or email: financialaid@iastate.edu

Withdrawal from the university does not terminate your housing accommodations. Whether you live in university housing, a fraternity or sorority, or off campus, you must abide by the conditions of your housing contract. If you have a contract for university housing, contact:
Department of Residence: 2419 Friley Hall, Ames, IA 50011
Phone: 515-294-2900, or email: housing@iastate.edu

 

Late Withdrawal due to Hardship or Extenuating Circumstances

Any student wanting to withdraw from a class after the standard drop deadline has passed must have extenuating circumstances. Start by speaking to your advisor about the late withdrawal process for your college. Typically, late withdrawals are submitted to the academic standards committee or the designated appeal official in each college. The appeal must be completed in writing and in accordance with the procedures established by the college. The appeal should clearly identify the circumstances and conditions that make withdrawal necessary. It should be accompanied by any documented information that would support the need for withdrawal. The best resource for this information is the advisors or student services staff in that college. Students must complete this process or grades will be assigned.

Students should not expect to withdraw during or after the final examination week. In situations beyond a student's control, when exams cannot be taken/completed, arrangements should be made for incompletes, rather than withdrawing at this time.
Students who are on academic probation (P) and withdraw after the last day to drop a course will not be permitted to enroll the following term, except under extenuating circumstances.

 

University Initiated Withdrawals

Under certain mental health or medical health emergency situation, the University may initiate involuntary withdrawal procedures. This action is taken to protect the health and safety of the both the individual student and the University Community. A decision to invoke the University Initiated Withdrawal process can be made by any member of the University Initiated Withdrawal Committee. Students will be informed of the proceeding and have at least 48 hours to prepare and respond before a decision on their enrollment status is made. A student who has been withdrawn from the University through this process can reapply after the precipitating medical or mental health condition has been resolved. Students who are withdrawn will be provided information on how to initiate re-enrollment.

 

Tuition and Fee Appeals:

If you are withdrawing due to extenuating circumstances, you can also ask the Office of the Registrar for a Tuition and Fees Appeal Form. This process will require a statement of circumstances from the student (description of the circumstances that led to a need to withdraw, in the students own words), and a statement from a medical professional with dates and any other information/documentation that supports the need for withdrawal.
Information that may be useful include date of diagnosis, date treatment was initiated, and if this is an ongoing condition, what triggered the need for withdrawal.

It is important to note that this the Tuition and Fee Appeal Form is submitted separately from a request for late withdrawal. Information submitted for withdrawal will not be submitted for the tuition and fee process by the institution. It is the student's responsibility to submit information for both of these processes separately.

The Office of the Registrar receives the Tuition and Fee Appeal, and will review and make determinations for instances beyond the control of the student. No tuition and fees appeals will be considered until a student is officially withdrawn from the university. If you are eligible, a prorated refund of tuition will be processed. For more information, see the tuition adjustment schedule. If you have questions about this process, the Tuition and Fees staff in the Office of the Registrar can be helpful (515-294-2331).

You must notify the Office of the Registrar, and if applicable, the Office of Financial Aid and the Department of Residence when you withdraw from Iowa State University. Students who withdraw are subject to the policies and agreements related to housing contracts, textbook purchases, CyCash, etc.

Office of Student Financial Aid: 0210 Beardshear Hall, Ames, IA 50011-2028
Phone: 800-478-2998 or 515-294-2223, or email: financialaid@iastate.edu

Department of Residence: 2419 Friley Hall, Ames, IA 50011
Phone: 515-294-2900, or email: housing@iastate.edu

University Book Store: ISU Memorial Union, Ames, IA 50011
Textbooks Department: 515-294-5684, or email: isubookstore@iastate.edu

ISU Card Office (CyCash): 0530 Beardshear Hall, Ames, IA 50011
Phone: 515-294-2727 or email at idcard@iastate.edu

Important Registration Information (specific details on cancellation, drop limits, registration holds, etc) can be found in the Iowa State University Catalog.

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